Day of Facilitation

Day of Facilitation

Day of Facilitation is the perfection option for couples that want to plan a majority of their wedding but want a coordinator onsite the day of the event to put them at ease, handling all aspects of the event and keeping you relaxed and focused on your big day. This service includes:

CEREMONY

  • Coordinate directional signage with venue
  • Coordinate with officiate
  • Coordinate and cue musicians
  • Transfer guestbook or sign-in table items to reception space
  • Collect all personal and ceremony items for safekeeping
  • Distribute petal cones to guest for recessional if needed
  • Check entire set-up of ceremony site
  • Distribute and pin-on all bridal party flowers (if needed)
  • Coordinate with photographer/videographer
  • Organize processional and seating on VIP’s
  • Close off all entrances to ceremony area

COCKTAIL HOUR

  • Check location for correct set-up of tables
  • Set-up guest book, sign-in table, or signature frame
  • Arrange for gifts to be moved from ceremony
  • Arrange for guestbook and sign-in table items
  • Arrange all seating cards on seating card table

RECEPTION

  • Deliver all items to reception (cake topper, knife/server, glasses, place cards and napkins)
  • Review wedding schedule for food service with banquet captain.
  • Review wedding schedule with band emcee/DJ
  • Review all announcements of bridal party with emcee
  • Oversee transfer of flowers from ceremony to reception with placement
  • Line up bridal party for announcements
  • Maintain and coordinate timeline for all special events throughout the reception
  • Check bridal table and cake table for all required items
  • Direct all guest from cocktail location to reception
  • Deliver all wedding decor items to reception (linens, chargers, china, crystal, and flatware)
  • Check both locations for correct set-up, number of tables, sizes, etc.
  • Placement of VIP tables and bridal table.
  • Cue bride and groom, best man, maid of honor and parents for all special events
  • Pack up all items and gifts, in which they will be turned over to the person directed by couple